Mytholmroyd Open 2019 – Terms and Conditions

Terms and Conditions of entry

The artist

The Mytholmroyd Open is open to all living artists over the age of 18 years old on 1 August 2019.  Members of the Mytholmroyd Arts Festival Committee may submit work to the Mytholmroyd Open, but if selected will not be eligible for the Judges Prize.

The work

Artists are invited to submit up to 3 works.  All 2-D media are acceptable including painting and drawing, textiles, photographs, and relief.  Unfortunately on this occasion we will not be able to accept 3-D or digital work. Only one image per art work can be submitted. The judges selection will be based on the digital image you submit, so ensure that it is of good quality. All works must be exhibition-ready. Work does not need to be framed, but must be fixed with a suitable hanging wire, which must be securely attached and able to support the weight of the work. Work without suitable hanging wire will not be exhibited.

The requirements for digital images are:

  • Image files must be in JPG format at no more than 1MB in size
  • The images must not be manipulated in any way, but must represent the artwork submitted.
  • There should be no symbols (such as *'()?<>” etc) in the filename of your image
  • The system will accept varying resolutions and image dimensions

Each image file must be named with the artist’s surname, first name and brief title e.g. SmithJohn_WinterTrees.jpg.  The judges selection will be based on the digital image you submit, so ensure that it is of good quality.

Work must not exceed 85cms in its greatest dimension. There is no minimum size limit.  All entered work must have been completed within the last 2 years.  Work submitted must be the original work of the artist named on the registration form.  The work selected for exhibition must be available from 18 to 20 October 2019.

Inadmissible works

Work that does not fit within the Conditions of Entry will not be admissible and will not be considered for exhibition.  The following are also inadmissible:

  • Copies of works
  • Works that are in breach of copyright
  • Work that contain noxious or toxic substances, are flammable below 50°C or incorporate dangerous electrical equipment
  • Works which may cause offence to the general public

Artists are reminded that all work submitted must conform to all health and safety standards and regulations.

The selection process

The panel’s decision is final and no correspondence will be entered into. 

Delivery and framing for UK artists

All selected artists will receive an acceptance letter with full delivery details and dates.  The delivery of the work to and from the exhibition is the responsibility of the artists. All work should be delivered in person.  Framing or mounting of works, if required for exhibition, is also the responsibility of the artist and must be carried out prior to delivery.

All work should be clearly marked on the reverse side with the name and contact details of the artist, and the ID number of the work, which will be clearly stated in the acceptance letter.  Please ensure that this information is not obscured by subsequent framing

If you require framing for work which has been selected by the judges for showing at the Mytholmroyd Open, Abacus Framers are offering a discount of 10% on presentation of a Mythomroyd Open acceptance letter.

The return of work after the exhibition is also the responsibility of the artists. The Mytholmroyd Arts Festival reserves the right to dispose of any works after the exhibition that have not been collected by the artists or the artists have made no attempt to collect their work within 3 months of the collection date.

Limitation of Liability

Whilst Mytholmroyd Arts shall use reasonable skill in all circumstances in handling artists’ works, occasional damage to works may occur. Mytholmroyd Arts shall have no liability whatsoever for any loss, damage or destruction (including loss of profits or any other consequential loss, indirect or incidental losses) to, or relating to, a work of art submitted for exhibition unless such loss arises as a direct result of negligence by Mytholmroyd Arts. Mytholmroyd Arts’ total liability for damage to a work of art arising in connection with these conditions of entry (whether from negligence, tort, breach of contract or otherwise) shall not exceed the lower of the value of the work of art as stated on the Entry Form (if provided) or the value as determined by an independent valuer selected by Mytholmroyd Arts.

It is highly recommended that the exhibiting artists insure with a reputable insurance company their works of art for their market value.

Sale of works

Works selected for exhibition may be offered for sale. Artists will be asked to inform Mytholmroyd Arts whether accepted work is for sale and if so, the price of the work.  Mytholmroyd Arts will levy 20% commission on all works sold during the exhibition. Artists must make sure that their sale price includes the commission. A catalogue will list all the works and sale price if applicable.  A red spot will be used to indicate to the public that the work has been sold.  Mytholmroyd Arts will receive payment for the work and will issue a cheque to the artist for the sale price minus the commission, and a statement summarising the details of the transaction.  Mytholmroyd Arts’ role is strictly limited to introducing the purchaser to the artist. Mytholmroyd Arts does not act as the artist’s agent or partner, and has no authority to negotiate or conclude the sale of a work.

Return of works

Work must be collected between 4-6pm on Sunday 20 October. International artists must make arrangements with Mytholmroyd Arts Festival for their work to be collected. Any works not collected by the artists will be subject to storage charges. Mytholmroyd Arts reserves the right to dispose of any works after the exhibition that have not been collected by the artists or the artists have made no attempt to collect their work within 3 months of the collection date.

Withdrawal of works

Mytholmroyd Arts reserves the right to deny admission or withdraw a work from the exhibition if for any reason the work, or any circumstances surrounding the display of the work, appears to Mytholmroyd Arts to expose it to risk of legal proceedings.

Photography and copyright

Each artist by entering the Open Exhibition confirms that they hold all intellectual property rights in the work and that they have obtained prior written approval for the use of any third party copyrighted material contained in the submitted work.

Artists will allow the work to be photographed and reproduced by Mytholmroyd Arts for the purposes of promoting the exhibition including; catalogue, press and publicity and website. Copyright of all works remains the property of the artist. Any enquiries for copyright will be referred to the artist.

Data Protection

In accordance with the Data Protection Act Mytholmroyd Arts will hold the personal data of artists supplied on the Entry Form securely. The data will only be used in the process of administering the Open Exhibition and for the distribution of an occasional emailed newsletter detailing activities of Mytholmroyd Arts and will not be transferred to any third party not directly involved in this Exhibition.

Agreement to the Conditions of entry

By entering the Open Exhibition artists are agreeing to all of the above Conditions of entry.