Submissions for the Mytholmroyd Open Art Exhibition are now closed.

Thanks for all your entries. Submissions are now closed. If your work has been accepted you will receive notification by 29th September. If you have not heard by this date, unfortunately you have not been successful. Owing to limited resources, we will not be able to give feedback.

In October 2017, Mytholmroyd Arts will hold the second Mytholmroyd Open exhibition in Mytholmroyd, West Yorkshire during the Mytholmroyd Arts Festival. Art work will be selected from uploaded digital images by a judging panel. Artists who have been successful will be invited to bring their work to show at the Mytholmroyd Open.  The judges panel will consist of Stella Mays, local resident and BBC Wildlife Artist 2011, Kate Lycett, one of the Calder Valley’s most popular artists, and Francis Charlton who exhibits nationally as well as running a local studio. During the exhibition, the judges will select a winner who will be awarded a prize of £200. There will also be a prize for the People’s Winner and prized for the Mythomroyd Young Artists competition (prizes to be announced) judged by a People’s Vote during the exhibition.

Important Dates

Registration and digital submission opens
Friday 11 Aug 2017, 12 noon
Registration and digital submission closes
Friday 22 Sept 2017, 12 noon
Notification of acceptance posted
Friday 29 Sept 2017
Receiving day Friday 13 October 6-8pm
Exhibition opening times
Saturday 14 October 1-6pm
Sunday 15 October 12-4pm
Exhibition Opening speeches
Saturday 14 October, 1.30pm
Competition Winners announced
Sunday 15 October 3pm
Exhibition closes
Sunday 15 October 4pm
Collection of unsold exhibition work
Sunday 15 October 4- 6pm

Judges Assessment

All digital images received by the deadline will be assessed by the panel of judges. If your art work is chosen, you will be contacted by 29th September and you will be invited to bring the art work along on the receiving day. Full delivery details will be sent to you with your invitation to exhibit. If you have not heard by this date, unfortunately you have not been successful. Owing to limited resources, we will not be able to give feedback.

Terms and Conditions of Entry

The artist
The Mytholmroyd Open is open to all living British and International artists over the age of 18 years old on 1st August 2017. Members of the Mytholmroyd Arts Festival Committee may submit art work to the Mytholmroyd Open, but if selected will not be eligible for the Judges Prize.

The work
Artists are invited to submit a digital image of up to 3 works. All 2-D media are acceptable including painting and drawing, textiles, photographs, and relief. Unfortunately on this occasion we will not be able to accept 3-D or digital work.
Only one image per art work can be submitted. The judges selection will be based on the digital image you submit, so ensure that it is of good quality.
All art work must be exhibition-ready. Work does not need to be framed, but must be fixed with a suitable hanging wire, which must be securely attached and able to support the weight of the work. Work without suitable hanging wire will not be exhibited.
The requirements for digital images are:

  • Image files must be in JPG or PDF format at no more than 1MB in size
  • The images must not be manipulated in any way, but must represent the art work submitted.
  • There should be no symbols (such as *'()?<>” etc) in the filename of your image
  • The system will accept varying resolutions and image dimensions

Each image file must be named with the artist’s surname, first name and brief title e.g. SmithJohn_WinterTrees.jpg.

Work must not exceed 85cms in its greatest dimension. There is no minimum size limit. All entered art work must have been completed within the last 2 years. Art work submitted must be the original work of the artist named on the registration form. The art work selected for exhibition must be available from 13th to 15th October 2017

Inadmissible works
Art work that does not fit within the Conditions of Entry will not be admissible and will not be considered for exhibition. The following are also inadmissible:

  • Copies of works
  • Works that are in breach of copyright
  • Works that contain noxious or toxic substances, are flammable below 50°C or incorporate dangerous electrical equipment
  • Works which may cause offence to the general public

Artists are reminded that all art work submitted must conform to all health and safety standards and regulations.

The selection process
The panel’s decision is final and no correspondence will be entered into.

Delivery and framing for UK artists
All successful artists will receive an acceptance letter with full delivery details and dates. The delivery of the art work to and from the exhibition is the responsibility of the artists. All art work should be delivered in person. Framing or mounting of art works, if required for exhibition, is also the responsibility of the artist and must be carried out prior to delivery.

All art work should be clearly marked on the reverse side with the name and contact details of the artist, and the ID number of the art work which will be clearly stated in the acceptance letter. Please ensure that this information is not obscured by subsequent framing

If you require framing for work which has been selected by the judges for showing at the Mytholmroyd Open, Abacus Framers are offering a discount of 10% on presentation of a Mythomroyd Open acceptance letter.

The return of art work after the exhibition is also the responsibility of the artists. Mytholmroyd Arts reserves the right to dispose of any art works after the exhibition that have not been collected by the artists or the artists have made no attempt to collect their art work within 3 months of the collection date.

Delivery and framing for international artists
All successful artists will be contacted after the selection with full delivery details and dates. The delivery cost of the work to and from the exhibition is the responsibility of the artist and the artist shall be responsible for any import custom charges and duties. Framing or mounting of works, if required for exhibition, is also the responsibility of the artist and must be carried out prior to delivery. Works not requiring framing or mounting must be suitably protected to avoid damage in transit and clear indication should be given as to how the work should be presented.

Limitation of Liability
Whilst Mytholmroyd Arts shall use reasonable skill in all circumstances in handling artists’ works, occasional damage to works may occur. Mytholmroyd Arts shall have no liability whatsoever for any loss, damage or destruction (including loss of profits or any other consequential loss, indirect or incidental losses) to, or relating to, a work of art submitted for exhibition unless such loss arises as a direct result of negligence by Mytholmroyd Arts. Mytholmroyd Arts’ total liability for damage to a work of art arising in connection with these conditions of entry (whether from negligence, tort, breach of contract or otherwise) shall not exceed the lower of the value of the work of art as stated on the Entry Form (if provided) or the value as determined by an independent valuer selected by Mytholmroyd Arts.

It is highly recommended that the exhibiting artists insure with a reputable insurance company their works of art for their market value.

Sale of works
Works selected for exhibition may be offered for sale. Artists will be asked to inform Mytholmroyd Arts whether accepted work is for sale and if so, the price of the work. The Mytholmroyd Arts will levy 20% commission on all works sold during the exhibition. Artists must make sure that their sale price includes the commission. A catalogue will list all the works and sale price if applicable. A red spot will be used to indicate to the public that the work has been sold. Mytholmroyd Arts will receive payment for the work and will issue a cheque to the artist for the sale price minus the commission, and a statement summarising the details of the transaction. Mytholmroyd Arts’ role is strictly limited to introducing the purchaser to the artist. Mytholmroyd Arts does not act as the artist’s agent or partner, and has no authority to negotiate or conclude the sale of a work.

Return of works
Work must be collected between 4-6pm on Sunday 15 October. International artists must make arrangements with Mytholmroyd Arts for their work to be collected. Any works not collected by the artists will be subject to storage charges. Mytholmroyd Arts reserves the right to dispose of any works after the exhibition that have not been collected by the artists or the artists have made no attempt to collect their work within 3 months of the collection date.

Withdrawal of works
Mytholmroyd Arts reserves the right to deny admission or withdraw a work from the exhibition if for any reason the work, or any circumstances surrounding the display of the work, appears to Mytholmroyd Arts to expose it to risk of legal proceedings.

Photography and copyright
Each artist by entering the Open Exhibition confirms that they hold all intellectual property rights in the work and that they have obtained prior written approval for the use of any third party copyrighted material contained in the submitted work.

Artists will allow the work to be photographed and reproduced by Mytholmroyd Arts for the purposes of promoting the exhibition including; catalogue, press and publicity and website. Copyright of all works remains the property of the artist. Any enquiries for copyright will be referred to the artist.

Data Protection
In accordance with the Data Protection Act Mytholmroyd Arts will hold the personal data of artists supplied on the Entry Form securely. The data will only be used in the process of administering the Open Exhibition and will not be transferred to any third party not directly involved in this Exhibition.

Agreement to the Conditions of entry
By entering the Open Exhibition artists are agreeing to all of the above Conditions of entry.

Frequently Asked Questions

If you experience problems with the online entry process, including payments by PayPal, or if you have any questions about entering the Open Exhibition that cannot be answered by reading the Conditions of Entry, or by looking at the Frequently Asked Questions (FAQs), please contact us at open@mytholmroydarts.org.uk

Is the administration fee of £10 per artist or per work?
The administration is per artist and is non-returnable. Artists may only enter once, with a maximum of 3 works.
I am a student, do I need to pay?

Yes, the administration fee is payable by all artists.

Is there a maximum or minimum size limit for works to be submitted?
There is no minimum size limit, but the maximum size of work, in its largest dimension including frame, is 85cms.

I would like to put forward a piece of work that was created over 2 years ago, would this be acceptable?
No, only works produced within the last 2 years are acceptable.

I do not have digital images of my work, what should I do?
We are trying to encourage all applicants to enter online in order to reduce our paper usage and speed up the application process. However, if you are unable to process an application online, please contact the organisers of the Open Exhibition, via
open@mytholmroydarts.org.uk for further details about postal entries.
What resolution should my images be?
Ideally all images should be 300dpi but with a maximum file size of 1MB and between 1000 x 3000 pixels resolution; min 1000 x 1000 and max. 3000 x 3000 pixels. Only JPEG file formats are acceptable. Each image file must be named with your surname, first name and brief title e.g. SmithJohn_WinterTrees.jpg. Whilst work titles may be too long to be used as image names, a section of your title would be adequate.
I cannot upload my images, what should I do?
Check that each of your image files is between 1000 x 3000 pixels; min 1000 x 1000 and max. 3000 x 3000 pixels., 1MB or less and that it is a JPEG file format. If you still encounter problems, please contact us at open@mytholmroydarts.org.uk

I don’t have a PayPal account does this matter?
No, you do not need to have a registered PayPal account in order to enter online. Once you are linked through to the PayPal payment page, you will be asked to input your credit card details on the secure PayPal website. Those with PayPal accounts are given the option to sign in if they wish.
I want to pay by cheque or cash.
Cheque or cash payments are not acceptable as we are trying to encourage all applicants to enter and pay online. However, if you are unable to process an application online, please contact the organisers of the Open Exhibition, open@mytholmroydarts.org.uk
When will I hear if I have been shortlisted?
All artists will be notified by Friday 29 Sept 2017 if they have been selected for exhibition. If you have not heard by this date unfortunately your work has not been accepted. Due to limited resources, we will not be able to give feedback on the reason for your work not being selected.

When must my work be available until?
All work accepted for exhibition must be available from 13 October until 15 October 2017
Does the work need to be framed?
No, work does not have to be framed, but should be fixed with a suitable hanging wire.